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Applications accepted through June 1, 2012.
Please submit to the Parish Office –
Attention: Finance Council
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CommunityFest ’12 Grant
Discipleship Grant PY 13 and
Solicitations/Fundraising/Community Building Events (PY 13) Application
Thank you for inquiring about St. Mary Magdalen’s
fundraising/solicitation and grant process. The Parish Finance Council is now accepting
applications for the pastoral year beginning July 1, 2012. Grants are only available to recognized
parish ministries and organizations. The deadline to complete applications is June 1, 2012. Please complete and forward to the
Parish Office, Attention: Finance Council. What Grants are Available?
One of the Pastoral Council’s goals for the parish is to
spend more time carrying out Christ’s work on earth, and
less time trying to raise money. In its instructions
on the parish budget, the Pastoral Council encouraged the
Finance Council to develop a process to decrease the amount
of fundraisers, so that our ministries and organizations can
concentrate on the critical work of the Church. Therefore,
the following options are available to groups within the
parish who wish to acquire funding beyond the regular parish
budget:
- Community Fest Grant: Assist in the parish’s “ultimate” FUNdraiser:
CommunityFest. It is the vision that CommunityFest
becomes our central fundraising venue (outside of
Sacrificial Giving or a Capital Campaign). Therefore, if members
of a parish organization donate their time & talent to
CommunityFest, they have the option to share in the
proceeds of CommunityFest. $50,000 of the proceeds of
CommunityFest 2011 was designated for “grants” to
ministries and parish organizations for Pastoral Year
2013 (July 1, 2012 through June 30, 2013). If you are
interested in the option, please complete the CommunityFest Grant Application by the deadline of June 1 , 2012.
The rate per hour volunteered that may be donated to your ministry is $5.00 and only hours worked during
CommunityFest week (October 12-26, 2012) will be credited. Any parishioner or friend may donate their
discipleship hours to your ministry, up to the amount of the grant approved by the Finance Council.
However, the parishioner/friend must pre-register on “CommunityFest Sign-up” in September,
and each applying ministry must submit the verification of hours after CommunityFest in order to receive the funds.
Grants will be dispersed as early as November 15, 2012 (after we receive a confirmation of hours).
- Discipleship Grants: If a ministry, organization or individual wishes to participate in a discipleship
project outside the parish (community-service/missionary projects), such as Youth Ministry Work Camp,
Sister Diocese Mission Trip, World Youth Day, March for Life in Washington DC, etc., a discipleship grant may be
obtained. This will require individuals to perform a
substantial amount community service hours within the
parish throughout the year (some limited approved
organizations outside the parish are available).
Pastoral Year 2013 Discipleship Grants may be applied
for at any time until the money designated is exhausted.
Monies will only be disbursed once all hours are
completed. If approved to receive this grant, a discipleship grant
agreement form will be signed by the individual and a
parish representative. Please complete Section II.
- Mother Teresa Tithing Fund: We are
seeking parish ministries/organizations to help us
determine where we should distribute the money we tithe
to organizations beyond our parish boundaries. Currently, $30,000 is budgeted to be disbursed
from the Mother Teresa Tithing Fund. The parish ministry/organization may nominate a
charitable organization in January of each year. The Tithing Fund team will disburse the monies
and will include in a note that the recipient was recommended/nominated by the ministry/organization.
A parish ministry/organization that normally fundraises
to give money away may use the Mother Teresa Fund as an
avenue to secure funds for their favorite charities. In this application process, we are seeking who
wants to participate/be consulted. If your ministry/organization wishes to be a part
of this process, please let us know as part of this
application (Section III) and we will contact you in January.
What if we want to Fundraise, Solicit in some fashion, or host a Community Building Event?
Please complete Fundraising & Community Event application. Only recognized parish ministries and
organizations may fundraise or solicit within the parish
or on behalf of the parish.
What is the Finance Council looking for when it is approving fundraisers and other events?
- They are looking to see if the event is funding
specific parish ministries (Adult Center, School, Youth
Ministry, etc.) or assisting in the
needs of non-profits that are officially supported and
recognized by the parish (such as GROWS ministry. Habitat for Humanity, Pathways to Care,
The Sharing Center, etc.).
- Or if they are community-building events (i.e.,
parish picnic, pancake breakfast, Lenten Fish Fry).
- The actual “Fund-raiser” needs to act our
mission/faith (not just support it through the money it
raises). If a group is to sell something, it must be
Christian in nature (i.e., “Keeping Christ in Christmas”
Christmas card sales, Dinner Theatre with a Christian
Message).
- The Finance Council will ensure that the same type of
fundraiser is not duplicated during a given year. If there is a duplicate fundraiser (i.e., two
separate ministries/organizations are competing to sell
candy bars), one or all of the ministries/organizations
will be asked to not fundraise. This does not include a fundraiser when two or
more ministries are working together to support a
joint-fundraiser (i.e., Men’s Club and CCW working
together to sponsor a golf outing).
When is the deadline for applications?
Applications are being accepted until June 1, 2012 and must
be turned into the Parish Office. Applications are also
available by applying on-line at
Fundraising Application (online).
What period does the application cover?
CommunityFest Grants, Discipleship Grants and
monies from the Mother Teresa Tithing Fund will be allocated
for Pastoral Year 2013 only (July 1, 2012 through June 30,
2013).
The period to fundraise or solicit (ask parishioners or
the community for donations of time, talent or treasure)
begins July 1, 2012 and extends through June 30, 2013.
(If you wish to schedule something between July 2013 and
December 2013, please contact
Lois
for further information.).
What if I applied last year, do I need to apply this year?
Yes. Each year, the Finance Council is charged with
reviewing and approving all fundraisers and solicitations
for the coming year. Approval is required for each year.
The event will not be scheduled on the parish calendar until
it is approved.
In order to maintain our non-profit status, “for-profit” businesses may be allowed on the
premises only under strict guidelines set by the Diocese Orlando.
Are there any black-out periods when we won’t be able to fundraise or solicit?
Yes. As referenced in the Fundraising Policy of 2007, the dates in
2012 and 2013 that are “black-out dates” (when no fundraising/solicitation may occur)
are as follows:
- July 20 – July 23, 2012 (Feast Day celebration)
- October 19 – 21, 2012 (CommunityFest is the exception)
- November 1 – November 21, 2012
- December 24 and 25, 2012
- February 8 through February 18, 2013
- March 23 through March 31, 2013 (Holy Week -
with the exception of the Seder Meal)
- April 13 through April 21, 2013 (Time and Talent
efforts)
To schedule a fundraiser or community building event past
June 30, 2013, please see the Pastoral Associate (Lois).
What do we need to do to apply?
- Complete the attached
application. The Finance Council will only review
fully-completed applications.
- If fundraising, please
acquire the chair/president/supervisor’s signature of
the ministry/organization that the ministry is
accountable to. If a C.C.W. Circle is fundraising,
please make sure the C.C.W. president has signed-off on
the fundraiser.
- If you fundraised during Pastoral Year
2013 (July 1, 2012 through June 30, 2013),
please make sure the “Summary of Fundraiser/Community
Building Event" Report is fully complete
and returned to the Parish Office. Confirm that the
Benevolent Fund/Endowment tithe has been disbursed.
(Please note, many ministries completed this report at
the end of their fundraiser. Those ministries do not
need to fill out the report again. If in doubt whether
your fundraiser completed this form, please check with
Lois, Heidi or Betsy (if a school
organization). If this report is not complete, it may
delay your approval process. Unfortunately, no future
grants or fundraisers will be considered or approved
until a completed Summary Report is returned and an
endowment contribution is made.
What is the Benevolent Fund/Endowment Tithe?
In order to ensure that we also think about our future as a
parish community and the future of our ministries, a portion
(ten percent) of the proceeds of each fundraiser will be
designated for either the Parish or School Endowment. In this way, we are not only concerned about Christ’s
work at this moment, but also about funding Christ’s work in
the future. The
legacy of the ministry is able to carry-on to future
generations. The parish ministry/organization fundraising will make the
choice of which endowment fund (parish or school or both) to
designate the tithe. The amount of the tithe and selection of the endowment is
indicated directly on the “Summary of Fundraiser/Community
Building Event” Report and will be automatically transferred
to the endowment once the report is completed. The “Summary of Fundraiser/Community Building Event”
Report is due within 30 days after the fundraiser. If the report is not turned in within the 30 day
period, your application serves as permission for the parish
to automatically deduct your portion of the Endowment tithe
from your ministry account.
What if we want to host a community building event instead of a fundraiser?
A community building event’s purpose is
to specifically build a sense of community among our
members, or show appreciation or recognition to those who
help us carry out our mission. These events are either pre-budgeted (i.e., a thank
you dinner paid for by sacrificial giving or by the
fundraiser), or have a fee associated with it to cover the
costs. Unless
the community building event has been specifically reviewed
and approved through the budgeting process, community
building events should pay for themselves (be
self-sustaining). If the event raises more money than the costs, since
it is not a fundraiser, any access monies will go back to
the parish to support all ministries, cover maintenance and
other related expenses. A “Summary
of Fundraiser/Community Event” Report is required at
the conclusion of the event.
When will we learn whether our Fundraiser has been approved
By July 15, 2012. The Finance Council spends the month of June
reviewing the applications and hosts a 5 to 6 hour meeting
discerning each application. Once it has been approved, the Pastoral Associate will meet with
the Facility Scheduler to ensure that the fundraiser is assigned a date
on the parish calendar. This year, we ask that you also put down the date you
wish it to show in the bulletin as well as have a table in
the breezeway after Mass (if applicable) so we may reserve
the space in advance.
What if we have more questions?
Please contact the Pastoral Associate (Lois) at the parish office at
407.831.1212 x238.
Applications accepted through June 1, 2012.
Please submit to the Parish Office –
Attention: Finance Council
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