Parish Fundraising Application
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St. Mary Magdalen Fundraising/Solicitation
and Grant Process
CommunityFest ’08 Grant; Discipleship Grant PY 09 and
Fundraising (PY 09 & mid-PY 2010) Application.
Includes requests for Community-Building Events and Solicitations.

Applications for Fundraising throughout St. Mary Magdalen Parish are being accepted until June 10, 2008 for Pastoral Year 2009 (July 1, 2008 through June 30, 2009).  The following options are available to groups within the parish who wish to acquire funding beyond the regular parish budget.  Please complete those sections that apply.

Section I: Ministry Information

Name of Applying Ministry (must be a recognized parish ministry or activity):

Contact Person Responsible for the effort:

Name:
Home Phone:
Email:

The president/chair/staff member of each applying organization needs to be included in order to insure coordination. If a C.C.W. Circle is applying to Fundraise (Section V), please include the name of the C.C.W. president.

 

Purpose of the funds:

ministry/organization needs charitable (outside the parish)
other parish ministry parish operating fund
parish endowment

If “ministry/organization needs”, please explain how funds will be used:

If funds will go to a charity outside the parish, please list which ones:

Section II: CommunityFest Grant

Assist in the parish’s “ultimate” fundraiser: CommunityFest. It is our goal that CommunityFest be our central fundraising venue. Therefore, if members of a parish organization donate their time and talent to Community Fest, they have the option to share in the proceeds of CommunityFest. $50,000 of the proceeds of CommunityFest 2006 is designated for “grants” to ministries and parish organizations in Pastoral Year 2008 (July 1, 2007 through June 30, 2008). This amount will grow as proceeds from Community Fest grows. If you are interested in this option, please fill out the abbreviated CommunityFest form. Further information will follow if selected for this grant.

a) Coordinating person that CommunityFest can contact.
If you haven’t done any fundraisers in the past and this would be a new endeavor, please check here and skip to question "c".
b) What fundraisers would you be replacing in exchange for this grant?
1a) Fundraiser:
1b) Please fill out Section VI for each fundraiser (if Fundraiser took place between July 1, 2007 through June 30, 2008)
2a) Fundraiser:
2b) Please fill out Section VI for each fundraiser (if Fundraiser took place between July 1, 2007 through June 30, 2008)
3a) Fundraiser:
3b) Please fill out Section VI for each fundraiser (if Fundraiser took place between July 1, 2007 through June 30, 2008)
4a) Fundraiser:
4b) Please fill out Section VI for each fundraiser (if Fundraiser took place between July 1, 2007 through June 30, 2008)
c) How many people from your ministry/organization will be participating?
d) How many hours will be donated to CommunityFest on October 17, 18, & 19, 2009?
Per member:    Total Hours: 
e) How much of the CommunityFest grant would you be asking for?

Section III: Discipleship Grant

If a ministry, organization or individual wishes to participate in a discipleship project outside the parish, such as Catholic Heart Work Camp, Sister Diocese Mission Trip, World Youth Day, March for Life in Washington DC, etc., a discipleship grant may be obtained. This will require individuals to perform a substantial amount community service hours within the parish throughout the year (some limited approved organizations outside the parish are available). Pastoral Year 2009 Discipleship Grants may be applied for at any time until the money designated is exhausted. Monies will only be disbursed once all hours are completed.  If approved to receive this grant, a discipleship grant agreement form will be signed by the individual and a parish representative.

Name of Project (i.e., Catholic Heart Work Camp, etc.):

Date(s) of Project:

Who will be working toward “community service hours”:

Individual:
Ministry:
Organization:

If a ministry or organization, how many people will be receiving the grant:

Amount of grant requested:

Section IV: Mother Teresa Tithing Fund

Each year, the parish gives a “tithe” of the tithe to the poor and charities beyond our boundaries.  One of the avenues for disbursing these funds is through the Mother Teresa Tithing Fund.  Applications will be made available to non-parish organizations in January 2009 and disbursements will be made during Lent.

In addition, we are seeking parish ministries/organizations to help us determine where we should distribute the money.  Currently, $25,000 is budgeted to be disbursed from the Mother Teresa Tithing Fund.  The parish ministry/organization may nominate a charitable organization in January of each year.  The Tithing Fund team will disburse the monies and will include that the recipient was recommended/nominated by the ministry/organization.

A parish ministry/organization that normally fundraises to give money away may use the Mother Teresa Fund as an avenue to secure funds for their favorite charities.

We are interested in nominating non-parish organizations for funds. Please contact us in January, 2009 (to the contact listed in Section I).
For planning purposes, please list the amount you wish to use from the Mother Teresa Fund for outside charitable purposes?

Section V: Fundraising and Community Building Events

Please Note:  The Summary of Fundraising Report from the most recent fundraising event needs to be completed before any other fundraisers will be considered for approval.

Only recognized parish ministries and organizations may fundraise within the parish or on behalf of the parish.  These fundraising and community-building events should monetarily support the needs of non-profits that are officially supported and recognized by the parish (GROWS ministry. Habitat for Humanity, Pathways to Care, Christian Sharing Center, etc.); or assisting specific parish ministries (Adult Center, School, Youth Ministry, etc.).

They may also be strictly community-building events (break-even ventures) such as a parish picnic, pancake breakfast, Lenten Fish Fry, or Chili Cook-off to name a few.  The actual “Fundraiser” needs to act our mission/faith (not just support it through the money it raises).  If a group is to sell something, it must be Christian in nature (i.e., “Keeping Christ in Christmas” Christmas card sales, Dinner Theatre with a Christian Message).

What event or activity are you wishing to sponsor: (i.e. candy sale, dinner, etc.)?
Proposed Start Date (mm/dd/yyyy): Proposed End Date (mm/dd/yyyy):
Alternate Start Date (mm/dd/yyyy): Alternate End Date (mm/dd/yyyy):
Block out dates: There will be no fundraising, or advertising for fundraising on the following dates:
  • July 19 – July 22, 2008 (Feast Day celebration)
  • October 17 – 19, 2008 (CommunityFest is the exception)
  • October 31 – November 21, 2008
  • December 24 & 25, 2008
  • February 12 through February 22, 2009
  • April 5 through April 12, 2009 (Holy Week – with the exception of the Seder Meal)
  • April 25 through May 10, 2009 (Time & Talent & Vocation Awareness efforts)
  • July 22, 2009 and July 25-27, 2009 (Feast Day Celebration)
  • October 16 – 18, 2009 (CommunityFest is the exception)
  • October 30 through November 20, 2009
  • December 24 & 25, 2009
What is the budget? [i.e., "We need to raise $1000 (Total Revenue) so we can net $500 (Monetary Goal) after our cost for materials (Total Expenses).]
Same as last year. Please refer to our Summary of Fundraiser Report.
If anticipating a difference in revenues, expenses or goals, please complete the following:
Total Revenues:
(i.e., we need to raise $1,000 so we can net $500 after expenses (materials). $1,000 is the total revenue received)
Total Expenses:
Monetary Goal:
Please make sure the parish’s sales tax exemption is used when purchasing items for the fundraiser.
Location(s) of the fundraiser (breezeway, Parish Life Center, Local Car wash – list all that apply):
How will the fundraiser be publicized?
How many people will you involve in the work of fundraising (i.e., 20 parishioners from the Men’s Club will cook, serve, market, set-up, clean up):
How many hours total and per person will be involved from beginning to end (planning to implementing) to host this event (i.e., 12 adults working 10 hours each and 50 school children working 3 hours each, for a total of 270 hours):
What vendors will be contacted for contributions?
We will be contacting the same donors/vendors as last year. (If you contacted the donors/vendors, did you turn in a “special donor/vendor” report? Don’t know about this report, please see Heidi Lewis).
We plan to contact additional donors/vendors. If this is true, please list all vendors/donors you plan to solicit.

1a) Vendor/Special Donor:

1b) Amount and/or product requested (i.e., $25 gift certificate, t-shirt sponsorship costing $1,000):

2a) Vendor/Special Donor:

2b) Amount and/or product requested (i.e., $25 gift certificate, t-shirt sponsorship costing $1,000):

3a) Vendor/Special Donor:

3b) Amount and/or product requested (i.e., $25 gift certificate, t-shirt sponsorship costing $1,000):

Who will be responsible for collection and accounting for the funds?
Where will the materials be stored?
How will the money be collected and secured until deposited with the parish/school office?

Please note: Within 3 weeks after the ending date of your fundraising, please provide an accounting of income, expenses, amount of actual hours worked and uses of the proceeds. A report form will be included in your confirmation to fundraise. Please submit this to the parish office. Future fundraising requests will not be approve until this report is submitted.

Anyone who will be handling money or have access to it will need to have a current background check/FBI fingerprinting record on file in the parish office. Once approved to fundraise, please submit names of those who will have access to the funds raised to Marcey Meehan.

The Pastoral Council has mandated that “all activities of the parish, including fundraising, carry out the mission of the parish.”

How does the fundraising activity or event you are sponsoring (e.g., bake sale, book sale), reflect the mission of the parish? (How does the activity itself, not the proceeds of the activity, carry out the mission of the parish.)

 

Copyright © 2008 St. Mary Magdalen Parish
861 Maitland Avenue, Altamonte Springs, Florida 32701
Phone: 407.831.1212
e-mail: Office@StMaryMagdalen.org